Administration Employee (m/f/d) - #3964437

Universitätsklinikum Heidelberg

Datum: vor 1 Woche
Stadt: Heidelberg, Baden-Württemberg
Vertragstyp: Vollzeit
Universitätsklinikum Heidelberg

as soon as possible searched at the Heidelberg Institute for Global Health (HIGH) in the Design and Implementation Research in Global Health group (Head: Dr Shannon McMahon).

We offer a varied task in a research team (currently 7 members and growing) that is being set up within the Heidelberg Institute for Global Health (approx. 200 employees)
    Job-ID: V000011250 Field of application: Heidelberg Institute of Global Health Location: Heidelberg Start date: as soon as possible Job Category: Management / Administration Working hours: Part time (18,75 h per week) Published: 25.05.2023 Limitation: Temporary (2 years with potential extension) Contract: TV-UK


  • Project management, including budget management, procurement, reimbursement, project communication via e-mail and telephone, project overview
  • Administrative tasks, including contract management, filling forms and documents, sending invoices, and collecting receipts
  • Support in organization and coordination of workshops and events
  • Support in organization and billing of business trips


  • Experience in a similar position (specifically in relation to project and budget management, ideally in research projects but this is not essential)
  • Very good MS Office skills, experience with the use of online meeting platforms (Zoom), knowledge of the SAP procurement system BISI is an advantage
  • Very good written and spoken German and English skills
  • High sense of responsibility, independent work, pronounced team orientation, enjoys dealing with people in an international environment

What we offer

  • An exciting job in a dynamic team with a collaborative working atmosphere
  • Opportunities for mobile working are given in accordance with the regulations of the Heidelberg University Hospital
  • Regular working hours are flexible but ideally within typical workday hours (e.g. Monday to Friday at times between 8 a.m. and 5 p.m.)
  • Collectively agreed remuneration, attractive company pension scheme (VBL)
  • 30 days vacation
  • Sustainable travel: job ticket
  • Family-friendly working environment: cooperative arrangements for childcare, subsidy for child vacation care, advice for employees with relatives in need of care
  • Wide range of health, prevention and sports offers

Contact & Application

If you have any questions, please contact Mrs. Messy by phone: 06221 56-7515.


Please email your application in German or English, including your CV and relevant job references in one PDF file, to Ms. Annett Messy ([email protected]) and Ms. Agrin Putri ([email protected]).

Heidelberg University Hospital: Institute of Global Health

Team: Design and Implementation Research in Global Health

Team Leadership and Members

Heidelberg Institute of Global Health
Dr. Shannon McMahon
Im Neuenheimer Feld 130.3
69120 Heidelberg

Please note that the UKHD is subject to the provisions of the Infection Protection Act. Therefore, valid proof of measles immunity is required for all persons employed at the UKHD.

We stand for equal opportunities. Severely disabled persons are given priority in the case of equal suitability. The University Hospital aims to generally increase the proportion of women in all areas and positions in which women are underrepresented. Qualified women are therefore particularly encouraged to apply. Full-time positions are generally divisible, unless there are official or legal reasons to the contrary.